Manage Recorded Time

This topic briefly describes how to manage recorded time as a team/project manager using the Time Recording Control page.

Adjust Entries

Changes can be made to any of the editable fields in the lines. These changes are automatically changed in the Daily Time Recording page.

Approve Submitted Lines

If the Time Sheet Approval is set to Default or Approve & Post, then submitted lines must be approved.

Select the submitted line(s) to approve.
On the Actions menu, choose Approve or Approve and Post.
Choose the Yes button to approve the selected submitted lines or the No button to stop the approval process.

Reopen Approved Lines

If for any reason an approved, unposted line needs to be reset, choose the Reopen Approved action on the Approve menu to reopen any approved but unposted lines.

Post Approved Lines

If the Time Sheet Approval is set to Skip, then submitted lines are automatically approved and must be posted separately.

Select the approved line(s) to post.
On the Actions menu, choose the Post action.
Choose the Yes button to post the selected approved lines or the No button to stop the posting process.

Reject Submitted Lines

Rejected lines must include a reason for rejection. If the Reason for Rejection field is not populated in the line(s) before running the Reject action, a message will open that allows you to select the reason. If you are rejecting multiple entries, ensure that all selected lines should have the same code.

Select the submitted line(s) to reject.
On the Actions menu, choose Reject.
If the Reason for Rejection field is empty, the missing rejection reason message opens.
- Choose the Set Reason for Rejection button to open the Reason for Rejection page and then select the reason.
  - Choose the Yes button to reject the submitted lines with the rejection reason.
  - If you choose the No button, the lines will not be rejected but the selected reason will be inserted to the Reason for Rejection field.
- Choose the OK button to close the message, which will stop the rejection process. This is useful if there are multiple lines, and different reasons need to be entered.

Split Line

The process for splitting a line in the Time Recording Control page is the same as in the Daily Time Recording page. For more information, see Split Line.

Change Procurement No.

Select a submitted, project procurement line or lines.
On the Actions menu, choose Change Procurement No.
The Project Time Entry Procurement Lines Selection page opens with filtered procurement lines for selection. Change the filters as needed
Select a procurement line and then choose the OK button.
Choose the Yes button to change the procurement number in the selected lines to the new procurement number or choose the No button to stop the change process.

The procurement number is changed in the selected line(s).

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