Rental Deposit Worksheet
After Rental Contract lines are created with deposit posting requirements, you manage the deposit information in the Rental Deposit Worksheet, which is accessed:
- from the Rental Contract by choosing Functions > Deposit Worksheet on the Actions menu.
- using Tell Me to post deposits for multiple contracts at once. Choose the
icon, enter Rental Deposit Worksheet, and then choose the related link.
The Rental Deposit Worksheet lists all unshipped Rental Contract lines that have a deposit requirement. For item tracked lines, multiple entries will be shown for each serial number.
Note
Item tracking must be entered in the Rental Contract lines prior to shipment if a deposit is required (via the Item Tracking Lines on the Rental Contract line or the Shipment Transfer Order). Otherwise, the lines will not be listed in the Rental Deposit Worksheet and, therefore, cannot be shipped.
The purpose of the Rental Deposit Worksheet is to review all deposits for the Rental Contract and to create a rental deposit invoice. Changes can be made to quantities and deposit amounts but note that a deposit must be posted for all selected lines in the worksheet in order to ship the Rental Contract lines. If a quantity is changed in the worksheet, then the Qty. to Ship must be changed in the Rental Contract line as well.
Fields and Actions
The fields on the Rental Deposit Worksheet page are described in the following table.
| Field | Description |
|---|---|
| Selected | Determines if the deposit line is included in the deposit posting. |
| Bill-to Customer No. | Indicates the number of the bill-to customer who will receive the deposit invoice. Only shown when opened from Tell Me. |
| Contract No. | Indicates the number of the Rental Contract. Only shown when opened from Tell Me. |
| Contract Line No. | Indicates the number of the Rental Contract line. |
| Description | Defaults from the Rental Contract line. |
| Serial No. | Specifies the serial number assigned to the Rental Contract line or Shipment Transfer Order. |
| No. of Posted Deposits | Indicates how many posted deposits exist for the deposit line. Choosing the value in this field opens the Posted Rental Deposits page filtered on the selected line (see Posted Rental Deposits). |
| Maximum Quantity | Indicates the total quantity of unshipped lines that are available for the deposit posting. |
| Selected Quantity | Indicates the number of unshipped lines to include in the deposit posting. |
| Deposit Unit Price | Indicates the deposit amount for one unit of the item/machine. Deposits can be waived by entering zero (0) in this field. |
| Deposit Amount | Indicates the total deposit amount calculated by multiplying the Selected Quantity by the Deposit Unit Price. Deposits can be waived by entering zero (0) in this field. |
| Comment | Used to specify a comment, which is required if the Deposit Unit Price or Deposit Amount is changed to zero. |
The actions on the Rental Deposit Worksheet page are described in the following table.
| Menu | Field | Description |
|---|---|---|
| Home | Select/Clear All | Selects or clears the Selected checkbox on all Rental Deposit Worksheet lines. |
| Post Rental Deposit | Creates an unposted invoice for the selected Rental Deposit Worksheet lines. | |
| Contract Line | Show Contract | Opens the related Rental Contract page. |
See Also
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