Rental and Sales Items with Warehousing

Certain rental items might have accompanying sales items that must be included in the rental and warehouse documents. As sales items, they are not returned with the rental item and when it is time to invoice the Rental Contract, they are added to the Rental Invoice in a way similar to the Warehouse Shipment.

Example – Process Rental Item and Sales Items on Rental Contract with Warehousing

This example uses warehouse shipments, picks, receipts, and put-aways to show the interaction between COSMO Rental and Warehouse Management, as well as adds the serial number at the pick. Invoicing is described after shipment but could also be done after return.

Create Rental Contract and Warehouse Shipment

  1. Create a Rental Contract.
  2. In the Lines FastTab, enter the rental item/machine.
  3. In the Location Code field, enter the location that requires warehouse management processing.
  4. Enter the quantity and update pricing as needed on rental and rate component lines.
  5. Enter the sales item (Rental Position = Sales).
  6. In the Location Code field, enter the location that requires warehouse management processing.
  7. Enter the quantity and update pricing as needed.
  8. Choose the Create Shipment Transfer Orders action, and then close the confirmation message.
  9. Choose the Transfer Orders action and then open the Transfer Order.
    The Transfer Order opens containing both rental item/machine and sales item.
  10. On the Home menu, choose the Create Whse. Shipment action, and then close the confirmation message.
  11. The Warehouse Shipment shows both the rental items/machines and sales items to ship from the warehouse.

Ship Rental and Sales Items with Warehouse Shipment

  1. If picking is required for this location:
    1. Choose the Create Pick action, fill in the request page, choose the OK button to create the pick, and then choose the OK button to close the confirmation message.
    2. On the Shipment menu, choose the Pick Lines action, and then open the Warehouse Pick.
    3. Enter serial numbers if needed, choose the Register Pick action, and then choose the Yes button to register the pick.
    4. Go back to the Warehouse Shipment.
  2. If picking is not required for this location, enter serial numbers if needed.
  3. On the Home menu, choose the Post Shipment action.
  4. With the Ship option selected, choose the OK button to post the Warehouse Shipment, and then close the confirmation message.
  5. In the Transfer Order page, choose the Post action on the Home menu.
  6. With the Receive option selected, choose the OK button, and then close the confirmation message.
  7. Go back to the Rental Contract.
  8. For rate components, sales resource, or sales G/L account, if necessary, modify the Qty. to Ship quantity and the Posting Date.
  9. On the Home menu, choose the Post action.
  10. In the dialog page, choose the Post Shipment option, and then choose the OK button.

The rental item/machine appears on the Posted Shipment Transfer Order and the Posted Receipt Transfer Order, while the sales item appears on the Posted Rental Shipment. Depending on business processes, invoice now or when the rental item is returned.

Return the Rental Items with Warehouse Receipt

  1. Ensure that the Work Date is the return date.
  2. On the Home menu, choose the Create Return Transfer Orders action, and then close the confirmation message.
  3. Choose the Transfer Orders action and then open the Transfer Order.
  4. On the Home menu, choose the Post action.
  5. With the Ship option selected, choose the OK button.
  6. On the Home menu, choose the Create Whse. Receipt action, and then close the confirmation message.
  7. The Warehouse Receipt shows the rental items/machines to receive into the warehouse.
  8. On the Home menu, choose the Post Receipt action, and then choose the Yes button to post the receipt.
  9. Choose the OK button to close the confirmation messages.
  10. If put-away is required for this location:
    1. Choose the Lightbulb that opens the Tell Me feature icon, enter Warehouse Put-aways, and then choose the related link.
    2. Open the Warehouse Put-away for the returned rental item/machine.
    3. Choose the Register Put-away action and then choose the Yes button to register the put-away.
  11. Go back to the Rental Contract.
  12. For rate components, if necessary, modify the Return Qty. to Receive quantity and the Posting Date.
  13. On the Home menu, choose the Post action.
  14. In the dialog page, choose the Post Receipt option, and then choose the OK button.

See Also

Posting


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