Create BoQs

In addition to importing information from a file into the Bill of Quantities Card, you can manually enter information.

To create the BoQ

  1. Choose the Lightbulb that opens the Tell Me feature icon, enter Bills of Quantities, and then choose the related link.
  2. Choose the New action.
  3. Choose the Enter key to insert a new record and automatically assign a number from the number series.
  4. In the Description field, enter a short explanation of the BoQ file.
  5. In the Exchange Format field, select the relevant format to be used for the export/import process.
  6. In the Data Exchange Phase field, select the current phase of the BoQ file.
  7. Turn on the Commerce Exchange, Bidder Comment Permitted, and Additional Offer Permitted toggles as needed.
  8. Enter a resource in the Person Responsible field as needed.

To enter price splitting

  1. In the Price Splitting FastTab, turn on the Split Prices toggle.
  2. In the No. of Unit Price Parts field, enter the number of cost splits that are needed.
  3. In the Unit Price Part X Description fields, enter the unit price part name for the file.
  4. In the Unit Price Part X Cost Type fields, select the internal cost type to map to the file.

To enter data in the lines

  1. In the Position No. field, enter a unique number for the BoQ line.
  2. In the Position Type field, enter the type of the BoQ line.
    • Choose Group for the first in a group of related lines. These lines are bolded.
    • Choose Normal for lines within the group that have no special circumstances.
    • Choose Optional or Alternative for lines that are not required or are associated with another line item.
    • Choose Text for lines that are solely used for informational purposes.
  3. In the Quantity field, enter the quantity of the BoQ line.
  4. In the Unit of Measure field, enter the unit of measure relating to the quantity for the BoQ line.
  5. In the Price Type field, choose whether this BoQ line is a regular line with totals or a line without totals.
  6. In the Unit Price and Line Discount % fields, enter the pricing and discount for the line.
  7. Repeat steps 1-6 to add more lines.

To check the BoQ

  1. On the Actions menu, choose the Check BoQ action.
  2. In the BoQ Check Log page, review the errors and warnings and then make necessary changes in the BoQ lines.

To complete the BoQ

  1. Fill in the fields on the other FastTab as needed.
  2. On the General FastTab, change the Status field as needed to continue with the BoQ process.

See Also

Bill of Quantities Card


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