Travel Expense Management Setup
Basic setup is performed in the Travel Expense Management Setup page, accessed using Tell Me. Choose the icon, enter Travel Expense Management Setup, and then choose the related link.
When the Travel Expense Management Setup page is opened for the first time, the setup initializes itself, that means, Journal Template, Journal Batch, Document No. for Statements, and Source Code are created automatically.
The Travel Expense Management Setup page provides the basic settings for the COSMO Travel Expense Management module. The following sections explain specific fields and actions on this page.
Specific fields / options on the General FastTab
When you use the lookup in the Document No. for Statements field, make sure the Default Nos. and Manual Nos. check boxes on the No. Series List page are selected.
The Use Currency Exchange Rates from field specifies the currency exchange rate system, which is used for calculating local currency amounts. The options are:
- <Blank> – This option is used if the amount is supposed to be imported from Rydoo in the currency used in Rydoo without being converted.
- Rydoo – This option is used to import the amount from Rydoo, converting it with the currency conversion (exchange rate) specified in Rydoo. It is set by default.
- Business Central – This option is used to import the amount from Rydoo, converting it with the currency conversion (exchange rate) specified in Business Central.
Specific fields on the Rydoo Connection FastTab
The Rydoo Service Client Id field specifies the ID that is used to register Rydoo with COSMO Travel Expense Management.
The Rydoo Service Client Secret field specifies the part of the code that allows Open Authorization, linked to the client ID.
The relevant data for both fields must have been previously entered in Rydoo (Admin > Apps), see Getting Started with Rydoo.
Load all settings from Rydoo
Choose Process > Load Setting Data from Rydoo to download all setting data from Rydoo, that is, Branches, Reasons, Custom Fields (including List Items), Categories, Users. It is also possible to load the settings separately (see Rydoo Pages Setup). The connection between COSMO Travel Expense Management and Rydoo is then initialized automatically.
When loading the setting data from Rydoo, the following data is not loaded: Projects (see Create Jobs > Rydoo Projects) because many projects might be added over time and downloading all projects would take too long; Category Posting Setup (see Category Posting Setup) because it is not a setup in Rydoo, but a combination of Rydoo and Microsoft Dynamics 365 Business Central.