Modify Lot- and Serial Number Data
Before making changes to the lot-/serial number information, you must first set the proper filters and run the Get Records function.
To enter filters for lot-/serial number data changes
- Choose the icon, enter Lot-/Serial No. Administration, and then choose the related link.
- In the top section, enter the filter criteria for restricting the display to certain lots only.
- Choose the Get Records action on the Process menu to populate the lines.
Changeable lot-/serial number data
In each line, almost all lot- or serial number data can be changed with regard to possibly activated access authorizations and verifications. The following lot- or serial number data can be changed:
- Lot Number
- External Lot Number
- Serial Number
- Status (Lot/SN)
- Entry Date
- Expiration Date
- Quarantine Date
- Retest Date
- Warranty Date
To modify lot-/serial number data
To modify data, the Quantity field must be populated and the specific action must be filled in.
To modify non-lot or serial numbers
Depending on the specific action, a field (such as New Status (Lot/SN)) must be filled with the desired new value. With one alteration process, you can change various data records within one step – such as Status and Expiration Date – as long as you have the required authorizations (see QA Permissions).
Only 100 units out of 500 of an item have been approved for release. In the Quantity field, you enter 100 and then enter Released in the New Status (Lot/SN) field. After posting, a new lot is created for the 100 released units and the original lot is reduced by 100.
To modify lot or serial numbers
When changing the Lot No. or Serial No., you must enter the complete quantity in the Quantity field. This means that lot splitting is not possible when changing these fields (see Lot Splitting). Furthermore, you cannot change another field in the same step as changing the field's lot- and serial numbers.
Lot number LOT0005 has 200 units and for various reasons the number needs to be changed to LOT0010. In the Quantity field, you enter 200 and then enter LOT0010 in the New Lot No. field. After posting, LOT0005 has a quantity of 0 and LOT0010 has a quantity of 200.
To post changes
Once the changes are entered, select the line(s) to post and then choose the Post action on the Process menu to complete the modification.
A comment about the change can be entered during posting. Depending on the setting in the Transfer Comments on Rename field on the Item Tracking Code Card, existing comments can be transferred (copied or moved or copied/moved with a new comment) to the new Lot- or Serial No. Information Card if a lot- or serial number is created through rename or split. For more information, see Transfer Comments on Rename.
Closing the Lot-/Serial No. Administration page
If you close the page before changes are posted, filter settings and line changes are saved and retrieved when the page is reopened. A message opens when the page is not empty on close, stating that records will be read again on opening.
Submit feedback for.