Posted Rental Deposits
Posting a rental deposit from the Rental Deposit Worksheet creates a Rental Ledger Entry with Incident = Deposit for each selected line.
For deposit lines with amounts greater than zero, an unposted deposit invoice is created that must be posted. When payment is received from the customer, the payment date is recorded, which allows the shipment to the customer. Once the item/machine is returned, a repayment credit memo must be created and posted. These events are processed in the Posted Rental Deposits page, which is accessed:
- using Tell Me to post deposits for multiple contracts at once. Choose the
icon, enter Posted Rental Deposits, and then choose the related link. - on a Rental Contract header and line level by choosing:
- Order > Posted Deposits on the Related menu to filter on all deposits for all Rental Contract lines.
- Line > Related Information > Posted Deposits on the Lines FastTab to filter on all deposits for the current Rental Contract line.
- on the Rental Deposit Worksheet page by choosing the value in the No. of Posted Deposits field to filter on only that deposit worksheet line.
The information on the left side of the Posted Rental Deposits page is transferred from the Rental Deposit Worksheet while the information on the right side is new.
Deposit lines that are Open are bolded.
Fields and Actions
The fields in the Posted Rental Deposits page are described in the following table.
| Field | Description |
|---|---|
| Bill-to Customer No. | Indicates the number of the bill-to customer who will receive the deposit invoice. Only shown when opened from Tell Me or filtering is changed. |
| Contract No. | Indicates the number of the Rental Contract. Only shown when opened from Tell Me or filtering is changed. |
| Contract Line No. | Indicates the number of the Rental Contract line. |
| Entry No. | Indicates the number of the posted deposit entry. |
| Item No. | Indicates the number of the item/machine from the Rental Contract line. |
| Serial No. | Indicates the serial number of the item/machine if it is serialized. |
| Quantity | Indicates the number of Rental Contract lines that will be included in the deposit posting. Defaults from the Selected Quantity field in the Rental Deposit Worksheet line. |
| Rate Unit Price | Indicates the unit price of the deposit. Defaults from the Deposit Unit Price field in the Rental Deposit Worksheet line. |
| Amount | Indicates the deposit amount calculated by multiplying the Quantity by the Rate Unit Price. |
| Due Date | Indicates the work date on which the deposit entry was created. |
| Sales Document Type | Indicates if the deposit document is an invoice or credit memo. |
| Document No. | Indicates the number of the unposted credit memo or invoice. If this field is populated, the unposted document can be deleted, but the rental deposit will only be deleted if the document was a credit memo (see Change or Delete Posted Deposits and Repayments). If the document is posted, this field still shows the original unposted number. |
| Posted Document No. | Indicates the number of the posted credit memo or invoice. |
| Payment Posting Date | Specifies the date in which the deposit payment was received from the customer. Entering a date in this field allows the shipment of the Rental Contract line. |
| Shipped | Indicates whether the item/machine on the Rental Contract line was shipped. |
| Returned | Indicates whether the item/machine on the Rental Contract line was returned. |
| Repayment Amount | Specifies the amount to be credited back to the customer. This amount can be different than the deposit amount; if so, a description must be entered. |
| Description | Describes why the repayment amount is different than the deposit amount. This description is required if there is a difference and will be printed in the repayment credit memo. |
| Repayment Entry No. | Indicates the number of the posted repayment entry. |
| Open | Indicates whether the deposit entry is open or closed. The deposit posting invoice entries remain open until the repayment credit memo is created. The repayment credit memo entry remains open until the credit memo is posted. Open entries are bolded in the Posted Rental Deposits page. |
The actions in the Posted Rental Deposits page are described in the following table.
| Action | Description |
|---|---|
| Show Invoice / Show Credit Memo | Dynamically displayed based on the type of Sales Document on the rental loss line: - If the invoices or credit memos have not been posted, this action will open the unposted documents. - If the invoices or credit memos have been posted, this action will open the posted documents. |
| Post Repayment | Creates an unposted credit memo with the repayment amount. |
Filter Deposit Entries
Depending on from where the Posted Rental Deposits page is opened, many or single entries are shown. Use the filter on the action bar to view contract lines that have deposit requirements:
- All: all contract lines with deposit requirements
- Post Invoice: contract lines with deposit invoices that need to be posted
- Enter Payment Posting Date: contract lines with deposits that need a payment posting date in order to be shipped
- Post Repayment: contract lines with deposits that have been returned and are waiting for repayment
- Post Credit Memo: contract lines with repayment credit memos that need to be posted
Once the filter is changed, you must close the page and reopen to go back to the originally filtered view.
Credit Memo Entries from Posting Repayments
When it is time to post a repayment, the amount and description (if the amount changed) are entered on the deposit invoice line. When the repayment is posted, new entries are created from the invoice lines with Sales Document Type = Credit Memo. If changes were made to the repayment amount, this and the comment are visible on both the invoice and credit memo lines.
Change or Delete Posted Deposits and Repayments
Posting a deposit from the Rental Deposit Worksheet creates an unposted deposit invoice and posting the repayment in the Posted Rental Deposits page creates an unposted credit memo. The following fields are not editable in these unposted documents:
- Quantity
- Unit Price
- Rate Unit Price
- Line Amount
- Line Discount %
- Line Discount Amount
If there are issues with the posted deposit or repayment, you can delete the unposted documents, which allows you to make changes and re-post the deposit or repayment.
To delete the deposit or repayment
The unposted documents are deleted from the Posted Rental Deposits page in the following ways:
- Unposted Invoice (Document No. field = populated) – choose the Show Invoice action and then delete the unposted invoice.
- Unposted Credit Memo (Document No. field = populated) – select any of the credit memo entry lines, choose the Show Credit Memo action, and then delete the credit memo.
As with any posted document in Business Central, you cannot delete a posted invoice or credit memo (Posted Document No. field = populated).
To change the unposted deposit or repayment documents
- Delete the rental deposit invoice or credit memo as described above.
- Enter changes in the Rental Deposit Worksheet or Posted Rental Deposit line:
- To modify the Line Amount field for a deposit invoice, change the Deposit Amount field in the Rental Deposit Worksheet line.
- To modify the Line Amount or Line Discount % fields for a repayment credit memo, change the Repayment Amount in the Posted Rental Deposit line.
- Re-post the deposit or repayment.
See Also
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