Extensions

The Rental Extension functionality allows you to extend rental periods or enter a Rental End Date if one was not entered prior to shipping. This extension has an effect on the availability of items: the items are not available until the end of the specific rental.

Notă

A Rental Extension can only be done when the rental items are not returned.

When the Rental Extension function is run for a Rental Contract line, the Rental Extension Card is used to enter the new Rental End Date and a description.

By choosing the OK button, this function updates the Rental End Date field on the Rental Contract and the availability that is dependent on this change.

Notă

If the OK button is not chosen, the extension process is cancelled.

Rental Extension Card

The fields on the Rental Extension Card are described in the following table.

Field Description
Document Type Indicates the type of document on the line, in this case Order.
Document No. Indicates the rental contract number.
Line No. Indicates the number of the line that will be extended.
Type Indicates the type of rental on the line, in this case Item.
No. Indicates the item number to be extended.
Rental Start Date Indicates the existing rental start date.
Rental End Date Indicates the existing rental end date.
New End Date Indicates the new ending date of the rental period.
Extension Comment Describes why the rental was extended.

Example – Extend a rental period

On January 31, a customer rents an item for the period of February 1 through March 31. This customer has a two-month billing contract. On February 20th, the customer extends the contract through May 31.

Create, ship, and invoice the rental contract

  1. Set the Work Date to 2/1/2022.
  2. Insert a new Rental Contract for the customer.
  3. In the Rental Billing Unit field, enter MONTHS.
  4. In the Rental Start Date field, enter 2/1/2022.
  5. In the Rental End Date field, enter 3/31/2022.
  6. In the Invoice Period field, select Two Months.
  7. On the Lines FastTab, enter the item/machine number.
  8. In the Quantity field, type 1.
  9. On the Home menu, choose the Create Shipment Transfer Orders action and then choose the OK button to close the confirmation message.
  10. On the Home menu, choose the Transfer Orders action.
  11. Open the shipment transfer order.
  12. Turn on the Direct Transfer toggle.
  13. Assign the serial number of the shipment for the item if required.
  14. On the Home menu, choose the Post action and then choose the OK button in the confirmation message.
  15. Go back to the Rental Contract.
  16. On the Home menu, choose the Post action.
  17. Choose the OK button.
  18. Leave the Posting Date field set to 2/1/2022.
  19. In the Invoice to Date field, enter 3/31/2022.
  20. Choose the OK button to create the invoice and then accept all confirmation messages.
  21. On the Related tab, choose Documents > Invoices and then open the invoice.
  22. On the Home menu, choose the Post action and then choose the Yes button to post the invoice.
  23. Go back to the Rental Contract.

Extend the rental period

  1. On the Lines FastTab, choose Line > Functions > Rental Extension.
  2. Choose the Yes button to extend the rental period.
  3. In the New End Date field, enter 5/31/2022.
  4. In the Extension Comment field, type Per customer request February 20th.
  5. Choose the OK button to close the Rental Extension Card page.
  6. Notice that the Rental End Date on the line is now May 31st.
  7. Choose the value in the Qty. Extensions field to view the extension information.
  8. Go back to the Rental Contract.

Process the final invoice and return

  1. Set the Work Date to 4/1/2022.
  2. On the Home menu, choose the Post action.
  3. Leave the Posting Date field set to 4/1/2022.
  4. In the Invoice to Date field, enter 5/31/2022.
  5. Choose the OK button to create the invoice and then accept all confirmation messages.
  6. On the Related menu, choose Documents > Invoices and then open the invoice.
  7. On the Home menu, choose the Post action and then choose the Yes button to post the invoice.
  8. Go back to the Rental Contract.
  9. In the Posting Date field, enter 5/31/2022.
  10. In the Rental Return Date field, enter 5/31/2022.
  11. In the Return Qty. to Receive field, type 1.
  12. Choose the Create Return Transfer Orders action.
  13. Choose the OK action to close the confirmation message.
  14. On the Home menu, choose the Transfer Orders action to open the list of transfer orders for the Rental Contract.
  15. Select the return transfer order.
  16. Turn on the Direct Transfer toggle.
  17. Assign the serial number of the return for the item if required.
  18. On the Home menu, choose the Post action and then choose the OK button in the confirmation message.
  19. Go back to the Rental Contract.
  20. Notice that the Return Qty. Received field is 1.

Feedback

Submit feedback for this page .