Rental Items with Warehousing

When creating Rental Contracts for rental items that use warehouse locations, the steps are generally the same as using transfer orders except you create/process warehouse shipments and receipts instead of posting the Transfer Order directly. If required, warehouse picks and put-aways can be created directly from the shipments/receipts or from separate pick/put-away documents that pull in shipped/received lines.

Additionally, if the rental items are serialized, the serial numbers can be added to the transfer order, warehouse shipment, or warehouse pick (if warehousing is enabled for the item tracking).

Example – Process Rental Items on Rental Contract with Warehousing

This process uses warehouse shipments, picks, receipts, and put-aways to show the interaction between COSMO Rental and Warehouse Management, as well as adds the serial number at the pick. Invoicing is not described because there are no processing differences due to warehousing.

Create Rental Contract

  1. Create a Rental Contract.
  2. In the Lines FastTab, enter the rental item/machine.
  3. In the Location Code field, enter the location that requires warehouse management processing.
  4. If rate parts are used, update the Location Code to match the location on the rental line.
    Note: This location is not required on one-time invoicing lines.
  5. Enter the quantity and update pricing as needed on rental and rate part lines.
  6. Choose the Create Shipment Transfer Orders action and then close the confirmation message.
  7. Choose the Transfer Orders action and then open the transfer order.

Ship the Rental Items with Warehouse Shipment

  1. On the Home menu, choose the Create Whse. Shipment action, and then close the confirmation message.
  2. The Warehouse Shipment shows the rental items/machines to ship from the warehouse.
  3. If picking is required for this location:
    1. Choose the Create Pick action, fill in the request page, choose the OK button to create the pick, and then close the confirmation message.
    2. On the Shipment menu, choose the Pick Lines action, and then open the Warehouse Pick.
    3. Enter serial numbers if needed, choose the Register Pick action, and then choose the Yes button to register the pick.
    4. Go back to the Warehouse Shipment.
  4. If picking is not required for this location, enter serial numbers if needed.
  5. On the Home menu, choose the Post Shipment action.
  6. With the Ship option selected, choose the OK button to post the Warehouse Shipment, and then close the confirmation message.
  7. In the Transfer Order page, choose the Post action on the Home menu.
  8. With the Receive option selected, choose the OK button, and then close the confirmation message.
  9. Go back to the Rental Contract.

Depending on business processes, invoice the Rental Contract now or when the rental item is returned.

Return the Rental Items with Warehouse Receipt

  1. Ensure that the Work Date is the return date.
  2. In the Rental Contract line, fill in the Rental Return Date and Return Qty. to Receive fields as needed.
  3. On the Home menu, choose the Create Return Transfer Orders action, and then close the confirmation message.
  4. Choose the Transfer Orders action and then open the transfer order.
  5. On the Home menu, choose the Post action.
  6. With the Ship option selected, choose the OK button.
  7. On the Home menu, choose the Create Whse. Receipt action, and then close the confirmation message.
  8. The Warehouse Receipt shows the rental items/machines to receive into the warehouse.
  9. On the Home menu, choose the Post Receipt action, and then choose the Yes button to post the receipt.
  10. Close the confirmation message.
  11. If put-away is required for this location:
    1. Choose the Lightbulb that opens the Tell Me feature icon, enter Warehouse Put-aways, and then choose the related link.
    2. Open the Warehouse Put-away for the returned item/machine.
    3. Choose the Register Put-away action and then choose the Yes button to register the put-away.
  12. Go back to the Rental Contract.

Depending on business processes, invoice the Rental Contract as needed.

See Also

Posting

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