Pricing and Rental Preconditions

The pricing and rental preconditions are set up the same for rental items, machine types, machine component types, and supplementary part types. The actions are described in the following sections.

Item Rent Rate Components

Rate Components can be defined on rental items, machine types, machine component types, and supplementary part types. The Item Rate Components are selected from the Rent Rate Components list (see Rent Rate Components). They are inserted automatically into the Rental Contract line when the Item No. is entered if the Insert Rate Components field is set to Always in the Rental Setup page. Otherwise the components are inserted if a valid rental price is entered for the Rate Component and the selected Rate Code.

Rate Components can also be selected manually in the Rental Contract line by setting the Rental Position field to Rate Part for a line that is to be invoiced periodically or One-Time Invoicing for a position to be invoiced once and then selecting the rate component in the Rate Component No. field.

  1. On the Rental Item, Machine Type Card, Machine Component Type Card, or Supp. Part Type Card page, choose the Item Rental Rate Components action on the Home menu.
  2. Choose the New action.
  3. In the Type field, choose Rate Part or One-Time Invoicing.
  4. In the Rate Component No. field, select the number of the rate part or one-time invoicing rate component.
  5. In the Source Type field, enter a G/L Account or a Resource if relevant for the rate component.
  6. In the Source No. field, enter the related G/L Account or Resource.
    Notă

    If the Source Type = G/L Account, the Source No. field can be left blank and the G/L Account from the General Posting Setup will be used.

  7. In the Invoicing at field, enter whether a One-Time Invoicing rate component is invoiced on shipment (Start of Rental), on return of the related item (End of Rental), or a selected time during the rental period (Selected).
  8. For insurance rate parts that are not added to rental contracts for customers that are set up as Self-Insured, use the Personalize function to add the Usage field and then select the Insurance option. For more information, see Self-Insured Customers.

Rental Prices

On the Prices & Discounts menu, choose the Rental Prices action to open the Price List Lines page from which you can open an existing price list for the item/machine and create a new one from it. If the View Columns for field is set to Price & Discount, you will see both price and discount fields. To hide discount fields, change the setting to Price.

Notă

Price lists are assigned to an item/machine after you add the item/machine to the lines in the price list.

To add items and rent rate components to an existing price list

  1. On the Rental Item, Machine Type Card, Machine Component Type Card, or Supp. Part Type Card page, choose the Rental Prices action on the Prices & Discounts menu.
  2. Select the price list and then choose the Open Price List action.
  3. If necessary, change the Status field to Draft.
  4. In the Lines FastTab, enter an item/machine by choosing Item in the Product Type field and then select the item/machine in the Product No. field.
  5. If a minimum quantity determines the price, enter the value in the Minimum Quantity field.
  6. In the Billing Unit field, enter the billing unit to identify the price for invoicing.
  7. If a minimum quantity must be met to get the pricing for this billing unit, enter the value in the Min. Quantity Billing Units field.
  8. In the Unit Price field, enter the price for the item/machine.
  9. As needed, enable line discounts and enter the percentage.
  10. Go to the next line and add a rent rate component by entering a One-Time Invoicing or Rate Part in the Product Type field and then select the rent rate component in the Product No. field.
  11. In the Related Product No. field, enter the item/machine number entered in step 4.
  12. Press F8 to copy the value from the Billing Unit field.
  13. In the Unit Price field, enter the price for the rent rate component relating to the item/machine.
  14. Repeat steps 10-13 for other rent rate components relating to the item/machine.
  15. When finished, change the Status field to Active.
  16. Close the Rental Price List page and notice that the price list is now in the Price List Lines page.

To create a price list for item and rent rate components

  1. On the Rental Item, Machine Type Card, Machine Component Type Card, or Supp. Part Type Card page, choose the Rental Prices action on the Prices & Discounts menu.
  2. Choose the Rental Price Lists action.
  3. Choose the New action.
  4. Fill in the Code field with a unique identifier and the Description field with a short descriptor of the price list.
  5. In the Assign-to Type field, choose if the price list is for all customers, a particular customer or customer groups.
  6. In the Assign-to No. field, enter the customer or group if All Customers was not selected in the Assign-to Type field.
  7. Fill in the other fields on the General FastTab.
  8. In the Lines FastTab, enter an item/machine by choosing Item in the Product Type field and then select the item/machine in the Product No. field.
  9. If a minimum quantity determines the price, enter the value in the Minimum Quantity field.
  10. In the Billing Unit field, enter the billing unit to identify the price for invoicing.
  11. If a minimum quantity must be met to get the pricing for this billing unit, enter the value in the Min. Quantity Billing Units field.
  12. In the Unit Price field, enter the price for the item/machine.
  13. As needed, enable line discounts and enter the percentage.
  14. Go to the next line and add a rent rate component by entering a One-Time Invoicing or Rate Part in the Product Type field and then select the rent rate component in the Product No. field.
  15. In the Related Item No. field, enter the item/machine number entered in step 8.
  16. Press F8 to copy the value from the Billing Unit field.
  17. In the Unit Price field, enter the price for the rent rate component relating to the item/machine.
  18. Repeat steps 13-16 for other rent rate components relating to the item/machine.
  19. When finished, change the Status field to Active.
  20. Close the Rental Price List page and notice that the price list is in the Price List Lines page now.

Rental Discounts

Line discounts can also be defined in the Rental Price List page similar to the Rental Prices except that you fill in the Line Discount % field on the lines. If the View Columns for field is set to Price & Discount, you will see both price and discount fields. To hide price fields, change the setting to Discount.

Multiple rental line discounts can be entered for each item, based on the different criteria.

Item Rental Preconditions

Rental preconditions are used to ensure that the proper conditions are met prior to shipping a rental item/machine to a customer.

  1. On the Related menu, choose Rental > Rental Preconditions to assign a precondition to an item.
  2. In the Precondition Code field, select the precondition for this item.
    The base preconditions are set up in the Rental Preconditions page (see Rental Preconditions).

Any shipments posted with a precondition will be visible in the Item Shipment Precondition Log by choosing Rental > Item Shipment Precondition Log on the Related menu.

For more information about shipment preconditions, see Item Shipment Preconditions.

See Also

Rental Price Lists

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