Supplement Processing
Supplements are additional positions added to the BoQ Budget Calculation. Each supplement has several status values and can be assigned to several BoQ positions. Supplement information is accessible from the Project Card, BoQ Budget Calculation, and BoQ Position List.
The fields used for supplements in the BoQ Budget Calculation page are described in the following table.
| Field | Description |
|---|---|
| Supplement Type | Indicates the type of supplement. The options are: - Supplement: new service - Increase: service increase - Decrease: service decrease - Service Change: change of existing service - Service Discontinuation: service is omitted - Service Ordinance: ordinance of a service due to late start of construction - Hourly Paid Work: new unplanned work |
| Supplement No. | Indicates the number of the supplement. This can be previously set up on the project or created directly in the line by choosing New from the drop-down arrow. |
| Supplement Status | Indicates the status of the supplement. |
| Supplement to BoQ Pos. No. | Specifies the position number from the specification that the supplement belongs to. |
Note
Each supplement field must be added to the BoQ Budget Calculation using the Personalize feature. Additionally, the Supplement No., Supplement Status, and Supplement to BoQ Pos. No. fields can be added to the BoQ Position List/Card using the Personalize feature.
Add supplements to BoQ budget calculation
- Choose the
icon, enter Projects - Project Construction, and then choose the related link. - Filter the view as needed by choosing Functions > Change View on the Actions menu.
- Open the relevant project and then choose the Budget Calculation action on the Calculation menu.
- Create a position for the supplement.
- In the Supplement Type field, select the relevant type of supplement.
- In the Supplement No. FastTab, enter the number of the supplement.
- In the Supplement Status field, choose the current status for the supplement. If the status is added to a Group level, it will be added to the sub-lines automatically.
Changes made to the Supplement Type, Supplement No., and Supplement Status fields will be inherited to sub-structures within a Group, unless different values have been assigned to those sub-structures.
Supplement status synchronization on commissioning
When a BoQ position with a supplement type is set to Commissioned status, the Supplement Status field is automatically updated to Approved for that position and its child positions. This keeps the supplement approval state aligned with the commission decision without requiring a separate manual update.
If the position also has a supplement number assigned in the Supplement No. field, the corresponding supplement record is approved at the same time: the Approved toggle is turned on and the Approved Date is set to the current work date.
When the supplement status is changed from the Supplement Card, the update is blocked if any linked BoQ position is already commissioned. As long as at least one linked position has Commission Status = Commissioned, no linked positions are updated, preserving the approved state of commissioned work.
View updated supplement information in project card
When supplement pricing is added to the BoQ Budget Calculation, the total values from all related supplement lines are added to the Total Supplement Value (LCY) field in the Supplement List and Supplement Card.
Reset of supplemental information when copying lines
Existing supplemental values in the following fields are reset when lines are copied using the Copy to, Paste from, and Copy from actions in the BoQ Budget Calculation:
- Supplement No.
- Supplement Type
- Supplement Status
- Suppl. to BoQ Pos. No.
Open or create a supplement from BoQ pages
Choose the Supplement Details action on the BoQ Budget Calculation or BoQ Position List Calculation page to open the supplement assigned to the selected line. If the line doesn't have a project assigned, the action has no effect.
If the line doesn't have a supplement assigned yet, you're asked to confirm whether a new supplement should be created for the project. If you confirm, the new supplement is assigned to the line and its child lines, and the Supplement Card opens. If you don't confirm, no supplement is created and the Supplement Card doesn't open.
If the line already has a supplement assigned, the Supplement Card for that supplement opens directly.
Supplement No. on sales and purchase documents
The Supplement No. field identifies the supplement that a sales or purchase document line belongs to. The field is available on purchase quote, purchase order, purchase invoice, and purchase credit memo lines, and on sales quote, sales order, sales invoice, and sales credit memo lines. On posted sales invoice and posted sales credit memo lines, the field is hidden by default and can be shown using the Personalize feature.
The value is transferred automatically from the BoQ Budget Calculation line to the sales or purchase document line when the document is created from the project, and then to the invoice or credit memo line when the document is posted. The Supplement No. field is used to count and filter the documents shown in the Supplement Documents FactBox on the Supplement Card.
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